Trip Overview

Reservation Terms & Liability Waiver

Cancellation Policy. Any cancellations must be made in writing to Kim Bosse of Birch Road.

If cancelled: 

151+ days before your day of departure: Full refund. 

91-150 days before your day of departure: 100% refund of the cost of the tour, less the $750 deposit. 

61 – 90 days before your day of departure: 75% refund of the cost of the tour, less the $750 deposit. 

31 – 60 days before your day of departure: 50% refund of the cost of the tour, less the $750 deposit. 

30 days or less: No refund will be issued. 

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Minimum Attendance. I understand that if fewer than 8 people opt into this trip that a Birch Road representative will not accompany the trip and the price might need adjustment. In this case, members will have the option to cancel for a full refund. 

Passports and Visa. I understand that I am solely responsible for ensuring that my passport is valid and will be for at least six months after the return date of my tour. Any delay or cancellations to my tour caused by passport issues are not the problem of Birch Road or Vitis Renaissance and may result in forfeiture of the cost of my tour. I am also responsible for any visa and health requirements needed to travel within the countries on my tour.

Health Insurance. Participation in the tour requires that I be in good health. I understand that all medical insurance and costs are my sole responsibility and that I am liable for any medical expenses incurred on the tour, including repatriation. Birch Road or Vitis Renaissance Tours strongly recommends taking out comprehensive medical insurance before you travel. 

Assumption of All Risks. I voluntarily apply to participate in a tour under the arrangements of Birch Road & Vitis Renaissance Tours, with knowledge of the inherent risks and hazards involved in travel, including, but not limited to, motor vehicles, aircraft, trains, boats and all other conveyance; wineries and vineyards; traveling in remote areas; the forces of nature; civil disturbance; terrorism and government restrictions, which I agree to monitor; accident or illness in remote locations without access to rapid rescue or medical facilities, and the adequacy of medical attention once provided, including the medical personnel’s ability to speak English. I have considered my own condition and limitations and concluded that I am physically and emotionally fit and able to participate in this tour. I am responsible for my own welfare. 

Alcohol Policy. I understand that access to wine and other types of alcohol will be included on my tour. I am over 21 years of age by my date of departure. I am solely responsible for monitoring the quantity of alcohol that I consume and understand that Birch Road & Vitis Renaissance Tours will not be held responsible or liable for my consuming any alcohol, or any damage, illness or expense that may result from that consumption to myself or others. I understand that Birch Road & Vitis Renaissance Tours can and will ask me to leave the tour, at my expense, should my behavior hamper the enjoyment of or cause a hazard to other members of the tour. 

Participation. Birch Road & Vitis Renaissance Tours reserves the right to decline to accept any individual as a tour member for any reason whatsoever. I understand that the terms of my Birch Road membership and member policies still apply while I am traveling with Birch Road, including but not limited to, not being a danger or nuisance to other members and their guests. Members take full responsibility of their guests and ensure that all parties are drinking responsibly. 

Authorization to Use Photographs and/or Audio-Visual. Birch Road & Vitis Renaissance Tours may use, reproduce, and/or publish photographs and/or video that may pertain to me— including my image, likeness, and/or voice without compensation. I understand that this material may be used in brochures, e-mails, and online to promote Birch Road or Vitis Renaissance Tours and its product offerings. 

Arbitration. Any controversy or claim arising out of or relating to this Agreement, whether or not specifically addressed in this agreement, shall be settled by binding arbitration in Chicago, IL, USA, in accordance with the rules of the American Arbitration Association. This agreement to arbitrate does not waive or modify the liability release contained in this document. 

Waiver of Jury Trial. In connection with any action or legal proceeding arising out of this Agreement, the parties hereby specifically and knowingly waive any rights that either party might have to demand a jury trial. 

Release. I acknowledge that I have had the opportunity to carefully read through these terms and conditions and have them reviewed by an attorney. In consideration of the services and arrangements provided by Birch Road and Vitis Renaissance Tours and subject to such acknowledgement, I, including but not limited to, my heirs, successors, assigns, beneficiaries, agents and legal representatives, do hereby release, hold harmless and indemnify Birch Road and Vitis Renaissance Tours, its owners, officers, directors, agents, employees, contractors, subcontractors and affiliates from any and all claims, liability, or losses for bodily injury, emotional injury or distress, property loss, damage or death which may arise from my participating in any Birch Road On The Road travel experiences. This release shall be legally interpreted to the fullest extent permissible and, should any part be held invalid, it is agreed that all other parts shall continue in full legal force and effect. 

I fully understand and agree to the contents and legal terms of this release. This liability waiver will be sent to all participants for signature via DocuSign.